Corporate Governance
Annual General Meeting 2025
Annual General Meeting 2025
Notice is given to the shareholders of Puuilo Plc to participate in the Annual General Meeting to be held on Thursday 15 May 2025 at 12:00 noon (EEST) at Hotel Scandic Helsinki Aviacongress at the address Robert Huberin tie 4, 01510 Vantaa, Finland. The reception of persons who have registered for the meeting and the distribution of ballots will commence at 11:00 a.m. (EEST). Coffee will be served after the General Meeting.
Shareholders and their representatives may also exercise their voting rights by voting in advance. Instructions for advance voting are set out in Section C. “Instructions for the participants in the General Meeting” of the General Meeting notice.
Instructions for the participants in the General Meeting
Shareholder registered in the shareholders’ register
Each shareholder, who on the record date of the General Meeting, 5 May 2025, is registered in the company’s shareholders’ register maintained by Euroclear Finland Oy, has the right to participate in the General Meeting. A shareholder whose shares are registered on their personal Finnish book-entry account or equity savings account is registered in the company’s shareholders’ register. Shareholders may also participate in the General Meeting by way of proxy representation.
Registration for the General Meeting
The registration period and advance voting commence on 17 April 2025 at 10:00 a.m. (EEST), and a shareholder, who is registered in the company’s shareholders’ register and who wishes to participate in the General Meeting, must register for the General Meeting and, should they wish, vote in advance no later than on 8 May 2025 by 4:00 p.m. (EEST), by which time the registration and possible advance votes must be received.
Shareholders with a Finnish book-entry account may register from 10:00 a.m. (EEST) on 17 April 2025 until 4:00 p.m. (EEST) on 8 May 2025 by the following manners:
a) via this website
Electronic registration requires that the shareholders or their statutory representatives or proxy representatives use strong electronic authentication either by Finnish, Swedish or Danish banking credentials or a mobile certificate.
b) by mail or e-mail
A shareholder may send a registration form available on this page to Innovatics Ltd by regular mail to Innovatics Ltd, General Meeting / Puuilo Plc, Ratamestarinkatu 13 A, 00520 Helsinki, Finland or by email to agm@innovatics.fi. The same form may also be used for voting in advance.
In connection with the registration, a shareholder is required to provide the requested information, such as their name, date of birth or business ID, address, telephone number and/or e-mail address as well as the name and date of birth of a possible proxy representative, statutory representative or assistant. The personal data given to the company and Innovatics Ltd will be used only in connection with the General Meeting and with the processing of related registrations.
A shareholder, their possible proxy representative, statutory representative, or assistant must be able to prove their identity and/or right of representation at the General Meeting.
Further information on registration and advance voting is available by telephone during the registration period for the General Meeting by calling Innovatics Ltd at +358 10 2818 909 on weekdays from 9:00 a.m. to 12:00 noon (EEST) and from 1:00 p.m. to 4:00 p.m. (EEST).
Advance voting
Shareholders with a Finnish book-entry account or equity savings account may also vote in advance on certain agenda items of the General Meeting between 17 April 2025 at 10:00 a.m. (EEST) – 8 May 2025 at 4:00 p.m. (EEST).
Shareholders who have voted in advance may not exercise their right to ask questions, demand a vote or vote on a possible counterproposal under the Finnish Companies Act, unless they participate in the General Meeting at the meeting venue in person or by way of proxy representation.
For holders of nominee-registered shares, advance voting is carried out via the account manager. The account manager may cast advance votes on behalf of holders of nominee-registered shares in accordance with the voting instructions provided by the holders of nominee-registered shares during the registration period for the nominee-registered shares.
Advance voting can be done as follows:
a) through this page (advance voting happens from the same link as registration)
Advance voting requires that the shareholders or their statutory representatives or proxy representatives use strong electronic authentication either by Finnish, Swedish or Danish banking credentials or a mobile certificate.
b) by mail or email
A shareholder voting in advance by regular mail or email must send the registration and advance voting form available on this page or corresponding information to Innovatics Ltd by regular mail to Innovatics Ltd, General Meeting / Puuilo Plc, Ratamestarinkatu 13 A, 00520 Helsinki, Finland or by email to agm@innovatics.fi
If a shareholder participates in the General Meeting by submitting advance votes to Innovatics Ltd before the deadline for registration and advance voting, the submission constitutes registration for the General Meeting, provided that the information required for registration, as mentioned above in Section C.2 of the AGM notice, is included therein.
A proposal subject to advance voting is deemed to have been presented without amendments at the General Meeting.
Important dates
| Registration and advance voting begins | 17 Apr 2025 at 10:00 EEST |
| General Meeting record date | 5 May 2025 |
| Registration and advance voting ends | 8 May 2025 at 16:00 EEST |
| Annual General Meeting | 15 May 2025 at 12:00 EEST |
| Record date for the first dividend payment | 22 May 2025 |
| First dividend installment payment | 2 Jun 2025 |
| Record date for the second dividend payment | 16 Oct 2025 |
| Second dividend installment payment | 23 Oct 2025 |
| General Meeting minutes available on this page latest on | 29 May 2025 |
