Corporate Governance

Annual General Meeting 2024

Notice is given to the shareholders of Puuilo Plc to participate in the Annual General Meeting to be held on Wednesday 15 May 2024 at 12:00 noon (EEST) at Hotel Scandic Helsinki Aviacongress at the address Robert Huberin tie 4, 01510 Vantaa, Finland. The reception of persons who have registered for the meeting and the distribution of ballots will commence at 11:00 a.m. (EEST). Coffee will be served after the General Meeting.

Shareholders and their proxy representatives may also exercise their voting rights by voting in advance. Instructions for advance voting are set out in Section C. "Instructions for the participants in the General Meeting” of the AGM notice.

Instructions for the participants in the General Meeting

Shareholder registered in the shareholders' register

Each shareholder, who on the record date of the General Meeting, 2 May 2024, is registered in the company's shareholders' register maintained by Euroclear Finland Oy, has the right to participate in the General Meeting. A shareholder, whose shares are registered on their personal Finnish book-entry account or equity savings account, is registered in the company's shareholders' register. Shareholders may also participate in the General Meeting by way of proxy representation. The use of proxy representatives is described below in Section C.4 and advance voting is described in Section C.5.

Registration for the General Meeting

The registration period and advance voting commence on 19 April 2024 at 10:00 a.m. (EEST), and a shareholder, who is registered in the company's shareholders' register and who wishes to participate in the General Meeting, must register for the General Meeting and, if applicable, vote in advance no later than on 8 May 2024 by 4:00 p.m. (EEST), by which time the registration and possible advance votes must be received.

Shareholders with a Finnish book-entry account may register from 10:00 a.m. (EEST) on 19 April 2024 until 4:00 p.m. (EEST) on 8 May 2024 by the following manners:

a) via this site

Electronic registration requires that the shareholders or their statutory representatives or proxy representatives use strong electronic authentication either by Finnish, Swedish or Danish banking credentials or a mobile certificate.

b) by mail or e-mail

A shareholder may send a registration form available on this site to Innovatics Ltd by regular mail to Innovatics Ltd, General Meeting / Puuilo Plc, Ratamestarinkatu 13 A, 00520 Helsinki, Finland or by email to agm@innovatics.fi. Should shareholders wish, they can also use the same form for voting in advance.

In connection with the registration, a shareholder is required to provide the requested information, such as their name, date of birth or business ID, address, telephone number and e-mail address as well as the name and date of birth of a possible proxy representative, statutory representative or assistant. The personal data given to the company and Innovatics Ltd will be used only in connection with the General Meeting and with the processing of related registrations.

A shareholder, their possible proxy representative, statutory representative, or assistant must be able to prove their identity and/or right of representation at the General Meeting.

Further information on registration and advance voting is available by telephone during the registration period for the General Meeting by calling Innovatics Oy at +358 10 2818 909 on weekdays from 9:00 a.m. to 12:00 noon (EEST) and from 1:00 p.m. to 4:00 p.m. (EEST).

Advance voting

Shareholders with a Finnish book-entry account or equity savings account may also vote in advance on certain agenda items of the General Meeting between 19 April 2024 at 10:00 a.m. (EEST) – 8 May 2024 at 4:00 p.m. (EEST).

Shareholders who have voted in advance may not exercise their right to ask questions, demand a vote or vote on a possible counterproposal under the Finnish Companies Act, unless they participate in the General Meeting at the meeting venue in person or by way of proxy representation.

For holders of nominee-registered shares, advance voting is carried out via the account manager. The account manager may cast advance votes on behalf of holders of nominee-registered shares in accordance with the voting instructions provided by the holders of nominee-registered shares during the registration period for the nominee-registered shares.

Advance voting can be done as follows:

a) through this site (advance voting happens from the same link as registration)

Advance voting requires that the shareholders or their statutory representatives or proxy representatives use strong electronic authentication either by Finnish, Swedish or Danish banking credentials or a mobile certificate.

b) by mail or email

A shareholder voting in advance by regular mail or email must send the registration and advance voting form available on this site or corresponding information to Innovatics Ltd by regular mail to Innovatics Ltd, General Meeting / Puuilo Plc, Ratamestarinkatu 13 A, 00520 Helsinki, Finland or by email to agm@innovatics.fi

A proposal subject to advance voting is deemed to have been presented without amendments at the General Meeting.

Important dates

General Meeting documents

Notive to the General Meeting
Registration and advance voting form
Proposal of the Shareholders’ Nomination Board for the composition and remuneration of Board of Directors
Proxy document
Privacy statement
Remuneration report 2023
Corporate Governance statement 2023
Financial statements 2023
Proposed new board member Jens Joller
Proposed new board member Anni-Mari Paapio